Assess. Treat. Maintain.

Clinic Pilot fills clinic schedules in three phases: a two-week assessment of your local demand and booking path, a treatment phase where Google Ads, local SEO, and the AI booking assistant go live, and a maintenance phase of SMS follow-up and rebooking that keeps the calendar dense. Everything reports into one number: booked appointments in Jane.

Scroll — the calendar follows along

Three phases. One calendar filling.

Phase 01 · Weeks 1–2

Assess: find where patients leak out

Before a dollar of ad spend, we map the gap between local demand and your Jane calendar.

Demand map: what patients in your radius actually search for, service by service, and who's capturing it now.
Booking-path audit: every step from Google to a confirmed Jane appointment — where people drop off, and what each leak costs per year.
Tracking setup: Jane booking attribution wired up, so from day one every appointment is traced to its source.

Phase 02 · Weeks 2–6

Treat: bring them in, book them instantly

The acquisition engine goes live — built to end in a booking, not a lead.

Google Ads: high-intent, geo-fenced campaigns per service. First booked appointments typically land in weeks 2–4.
Local SEO: service pages, Google Business Profile, and reviews that compound toward #1 in your radius over 3–6 months.
The booking assistant: live 24/7, booking real Jane appointments in-chat — including the after-hours demand every competitor misses. Meet the assistant →

Phase 03 · Ongoing

Maintain: keep the calendar dense

Acquisition fills the schedule; retention keeps it full. This is the phase most agencies don't even offer.

Two-way SMS confirmations and reminders that cut no-shows — patients reply, slots get saved.
Reactivation campaigns: patients who haven't booked in a while get a well-timed, personal nudge back into Jane.
Review engine: automated 5-star review requests keep your local rankings compounding.
Monthly report you can read in 10 seconds: booked appointments, cost per booking, source breakdown.

Your weekPhase 01

~60% utilization

baseline — before Clinic Pilot

booked recovered no-show open

Three phases. One calendar filling.

Assess: find where patients leak out

Treat: bring them in, book them instantly

Maintain: keep the calendar dense

There's an open slot on our calendar.Let's trade it for fewer on yours.

There's an open slot on our calendar.
Let's trade it for fewer on yours.